Resources for schools

Navigating COVID-19 can be difficult enough without the uncertainty and strain on resources that schools deal with now that reopening has started across the United States.

We're here to help.

On this page you will find a best practices guide for reporting cases in your school, district or state.

We also provide information on how to format your data to match with national standards.

For our team, it is critical that we get to know our school leaders, and work with you in any way we can to make sure the community, researchers and public can have access to information that may help save lives.

Please consider filling out our school assessment survey, which asks a few questions about enrollment in face-to-face, virtual, hybrid and other teaching formats in your school/district. The feedback we receive from schools provides essential data when experts analyze how different reopening formats, mask rules, class sizes, etc, impact case incidence and spread.

If you ever need to contact us, you can reach us directly at: Plans@TheCovidMonitor.com

Best Practices for Data Reporting

Information is one of our most important tools in this pandemic. Reporting cases and information related to COVID-19 timely is very important because we need good data to make informed decisions. Here is a list of things to consider when reporting data for your school.

View or download our school reporting template here (excel file), which provides a guide on the minimum standard of reporting cases in schools. We also recommend taking a look at a few of the states who report data consistently every day as examples of proper data reporting methods, like Kentucky's data here, which is updated daily.

Keep patient data confidential

  • Don’t publish names or any other kind of identifying information.

  • Even if names are redacted, enough information about an individual can be sufficient to identify them.

Take accessibility into consideration

  • Published information should be easily accessible to people even if they have special accessibility requirements, such as screen readers.

  • Simpler formats, such tables on web pages, work much better for all kinds of users.

Publish timely updates of the data

  • Data should be updated timely and regularly.

  • The latest data is useful, but historical data is very important as well.

  • Historical data can be used to assess effectiveness of policies, such as specific guidelines regarding mask usage and social distancing.

  • Historical data can be corrected if mistakes are made.

Use consistent formatting

  • Using a consistent formatting makes it easier for students and parents to understand what it says.

  • Consistent formatting enables others to make use of this data for a variety of purposes, from dashboards to research.

 

Make your data accessible

  • Visual tools to help people quickly and easily understand your data are incredibly useful. Clean, simple graphics are the best way to go.

  • Allow all of your data to be downloaded in a universal format, like a csv or pdf file, for accessibility and transparency. Providing all of your data creates transparency and trust in your community, and helps researchers collect and analyze data across a more diverse range of schools, districts and states.

Contact Us: School and State Officials
If you're a school or state official and would like to contact us about including your data, please use the form below, or email us directly at: Plans@TheCovidMonitor.com
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